Responsibilities:

This position is responsible for directing the workflow of the Accounts Payable staff to ensure the timely, accurate payment of invoices and overseeing the A/P system controls and procedures to ensure accurate and efficient reporting. Responsibilities include monitoring compliance with purchasing policies, developing and communicating accounts payable procedures to user community, researching new technologies to improve accounts payable processing efficiencies, recommending and overseeing the implementation of automated payment methods, and overseeing the reconciliation of accounts payable reports to ensure system integrity and the accurate interface with the general ledger

Provide leadership and supervision to the lead clerks who are responsible for overseeing the processing and verification of invoices, coding of expenses, preparation of vouchers, and issuance of checks for payment; as well as ensuring successful automated feeds to Accounts Payable and the General Ledger.

Assure that the necessary coordination is taking place between Accounts Payable and other corporate departments to meet performance deadlines including timely payments to vendors, employees and customers, period-end close, customer service standards, bank reconciliation input, accurate default information to Capital Projects, general ledger account reconciliations and A/P system reporting controls.

Explain internal corporate policy to user community and when necessary meet with departments to discuss procedural breakdowns. Implement controls and follow through on enforcement.

Oversee the testing, verification and installation of all Accounts Payable system software upgrades. Identify unusual items and work with Financial Systems and MIS staff to resolve and correct.

Evaluate and recommend changes in methods or procedures to improve the efficiency of the Accounts Payable department. Work with MIS and Financial Systems staff to develop, test and implement new processing methods. Create procedures to ensure new methods are properly documented and are in accordance with Company's internal control standards.

Oversee the preparation and filing of IRS Form 1099-Misc. and various State transmittals in accordance with State and Federal law. This includes developing and implementing procedures for the maintenance of accurate records and documentation throughout the year to facilitate these annual reporting requirements.

Assist sales tax, income tax and external auditors by providing requested documents, supporting materials, and explanations of document flow and procedures.

Job Requirements:

Bachelors Degree in Accounting or related field.

Three to five years of steady Accounts Payable experience.

Well-developed interpersonal skills. Ability to get along well with diverse personalities, tactful, mature, flexible and persuasive.

Well organized and comfortable performing multifaceted projects in conjunction with normal activities.

Strong written and verbal communication skills.

Proficiency in spreadsheet and word processing software.